The Talent Tracker

What is in it

• ProjectsThe recruiting work that is not a specific role: pipelines to build, processes to fix, who owns each and what state it is in.
• Req InputsSpace for ninety-nine open roles. Title, category, hiring manager, location, owner, status, priority, target start date, and a days-remaining count that fills itself once you enter a date and stays blank until then. Status and priority are dropdowns. Includes the two checks most hiring plans skip: is the JD actually in the ATS, and are the three and twelve-month goals written down.
• Weekly Progress ReportNine weeks of messages, calls and technical screens per role. Put the Monday of your first week in the highlighted cell and every later week dates itself. The totals columns sum across all nine weeks and the conversion rate calculates itself. This is the tab that tells you whether a search is stuck or just slow.
• Tech Talent MapA market map of several hundred companies with location, hub, category and status, so sourcing starts from a list rather than a blank search.
• How to useSix steps, in the file, so the tracker explains itself away from this page.

How to use it

1. Make a copy. The rolling dates and the days-remaining count only work in your own file.
2. Fill Req Inputs first. If you cannot name the hiring manager and the target start date, the search is not ready to open.
3. On Weekly Progress Report, put the Monday of your first reporting week in the highlighted cell. Every later week dates itself.
4. Update it once a week, on the same day. The value is the trend, not the snapshot.
5. Use the Tech Talent Map as a starting shape, not a finished answer. Add the companies your market actually contains and mark the ones you have already approached.
6. When you outgrow it, export it. Everything here maps onto the fields a real ATS will ask for.

Who it is for

• Founders running two or three searches at once with no recruiting system
• First recruiters who need a pipeline before an ATS is signed off
• Teams whose hiring currently lives in someone’s inbox